All charges for the entire session are to be paid prior to the first class meeting of the session unless satisfactory payment arrangements have been made. Students whose accounts are past due are subject to a late fee of $100.00, "holds" on registration, semester grades, transcripts and graduation and may not be able to participate in the plan for future semesters.
Institutional Refund/Withdrawal PolicyStudents who officially withdraw from a session or from the University are entitled to tuition credits/refunds on the session tuition and fee charges according to the following policies:
During the first week:100%
During the second week:75%
During the third and fourth weeks: 50%
After the fourth week: 0%
Students receiving federally funded Title IV financial assistance: If a student withdraws from a course it could result in a portion or all of financial aid funds being returned to the lender. Additionally, if a student withdraws from the University on or before the 60% point in time of the period of enrollment, calculated using calendar days, a portion of the total of Title IV funds awarded a student (Pell Grant, Supplemental Educational Opportunity Grant, Federal Perkins Loan, Federal Direct Loan, or Federal PLUS Loan) must be returned, according to the provisions of the Higher Education Amendments of 1998. The calculation for the return of funds may result in the student owing a balance to the University and/or the federal government.
The refund to the Title IV programs must be returned in the following order:
The federal Title IV written refund policy and method of calculation is available in the financial aid office.
Other Financial Policies
Any account balance due for any preceding session/term must be paid before a student will be enrolled for the succeeding term unless satisfactory payment arrangements have been made. The Registrar is not permitted to release transcripts until all indebtedness to the University is paid. A student who has not made satisfactory arrangements with the student accounts office in Student Financial Services regarding his account may be administratively withdrawn from Belhaven University. Additionally, a student will not be allowed to graduate until he/she has settled with the student accounts office in Student Financial Services all his/her indebtedness to the University.
Students who withdraw voluntarily or administratively and have an unpaid balance, for which satisfactory payment arrangements have not been made, will have their account sent to an outside collection agency for collections. Should this action be taken by the University, the student will be responsible for the balance and any additional collection charges and fees related to the collection of the debt. The outstanding balance will also be reported to the credit bureau. All transcripts and diplomas will be held until the balance is paid in full.
Students who are admitted to the University accept as contractual all the terms and regulations set forth in this catalogue and are liable for the payment of all charges and fees incurred during their stay at the University.
Since economic conditions do fluctuate, Belhaven reserves the right to change its fee charges at the beginning of any program if such a change is necessary in the judgment of the board of trustees. The support of Presbyterian churches, the earnings from endowment investments, and the gifts of alumni and other friends provide funds which enable the University to charge fees that are considerably less than the actual cost of instruction and other services provided.
Online Tuition -
Special Fees (in addition to tuition)
** A resource fee per course is required for the following materials/benefits/services:
NOTE: Belhaven University reserves the right to change the fees, rules, and calendar regulating admission and registration, instruction in, and graduation from the University, and to change any other regulations affecting the student body. Changes go into effect whenever the proper authorities so determine and apply not only to prospective students but also to those who at that time are enrolled in the University.
Belhaven University believes that no qualified student should be denied an education because of financial need. Therefore, through a program of scholarships, grants, loans, and payment plans, Belhaven University provides a comprehensive plan to assist students who establish a definite financial need and who qualify for financial aid.
Students should complete the following application procedures:
IMPORTANT: Be sure to list Belhaven University as one of the colleges to receive the results of your evaluation. Our code number is
In the event of a necessary interruption of scheduled attendance, the student should request a course withdrawal in writing from the appropriate program Student Services office. Failure to return on schedule, a second unscheduled interruption, or an absence not requested in writing may result in the adjustment or cancellation of student financial aid.. This may result in beginning the grace/repayment period of a Federal Direct Loan effective the last date of attendance.
In the event a student drops from a course before the course begins may result in the adjustment or cancellation of student financial aid.
If a withdrawal occurs after the course begins, the student may find that financial aid may not cover all course work toward the end of his/her program. Each case is considered individually based on Federal regulations for Title IV funds. Students must be personally responsible for the financial ramifications of any withdrawal from the adult studies program.
It is the student’s responsibility to contact the financial aid office to reactivate his/her financial aid upon reentry into the program.
Satisfactory Academic ProgressThe Higher Education Act of 1965 (HEA), as amended, mandates institutions of higher education to establish minimum standards of Satisfactory Academic Progress (SAP). In order to comply with these requirements [Department of Education Federal Regulations 668.16(e), 668.32(f), and 668.34], Belhaven University has established the following definition or standard of Satisfactory Academic Progress for undergraduate students. A student not making SAP, as deemed by the following conditions, will lose his or her financial aid eligibility [668.329(a)(7)].
Financial aid will be defined as Title IV HEA federal grants, loans, and work-study, and state grants.
Institutional aid will be defined as scholarships offered by Belhaven University.
Financial aid and institutional aid policies are not directly related to policies for academic admission. The Registrar’s Office sets and monitors academic admission policies such as academic suspension and academic dismissal. Reinstatement to Belhaven University after an academic suspension or dismissal does not ensure that financial aid will also be reinstated.
A student’s SAP will be evaluated at the end of each semester [668.34(a) (3)]. To maintain SAP, a student must meet the following standards.
* Students deemed not making SAP and taking classes during the summer can have their SAP reevaluated with their summer work included. It is the student’s responsibility to request a reevaluation.
A student’s SAP status will fall into one of four categories.
Appeal Process – See “Instructions for Preparing a Satisfactory Academic Progress (SAP) Appeal” for more details.
Reestablishing Financial AidFor a student to reestablish his or her financial aid, the student must bring his or her cumulative GPA to a 2.0 or better (see #1) and successfully complete at least 67% of his or her cumulative course work attempted (see #2) [668.32(a)(9)(i)] [668.32(a)(10)]. Students who have exceeded the maximum timeframe will not have their financial aid reestablished without a successful appeal.
Veterans’ BenefitsCertain armed service veterans and dependents who qualify under federal laws administered by the Veterans Administration are eligible to receive educational benefits. Belhaven University participates in the VA Yellow Ribbon Program. Information about these programs may be obtained by accessing the state Veterans Administration web site at
www.gibill.va.gov or call 1-888-442-4551.
Vocational Rehabilitation BenefitsIndividuals with physical disabilities classified as vocational handicaps may receive financial aid from state departments of vocational rehabilitation. Detailed information is available through the departments of vocational rehabilitation in the student's home state.
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